2014 -2015 Smokette's Annual General Meeting Minutes
The meeting was commenced at 7pm. In attendance were:
Janice Nightingale Ann Jenkin
Holly Jenkin Bridget Kevill
Emma Haskins Krystan Grunerud
Barb Robertson Sue Wrigley
Kathleen Kandborg Christine Venus
April Hahn Anna Hogarth
We opened the proceding with a review of the Smokettes Mission statement, which is to encourage fun,recreational, inclusive hockey to all women intersted in joining the team, and to provide financial and physical support throughout the community to those less fortunate than ourselves.
2014-2015 Tournament Schedule - Tournament are first to pay, gets a spot. No previous experience is nessesary. If you are interested, please contact the coordinator for your tournament,
October 24th,25th qnd 26th Creston B.C Coordinator – Barb Robertson
November 21st, 22nd and 23rd Kaslo B.C Coordinator – Tracy McCallum / Kari Kuznecov
November 28th, 29th and 30th Grand Forks B.C – Holly Jenkin
February 20, 21st and 22nd Annual Smokette's Round Up , Rossland B.C - TBA
Vote for Executive: All Executive members have been nominated, and had their nomination carried by the members present at the AGM.
Captain– The Captain of the team runs the team on the ice. The Captain partners players up to create lines, and discusses protocol with the officials. Captains need to have an understanding of game strategy and rules. Assistant Captains provide the same position as the captain, if for some reason she is unable to.
Captain -Holly Jenkin
Assistant Captains – Krystan Grunerud and Barb Robertson
The Treasurer maintains the Smokette's banking account, ensures and documents the payment of Team fees, pays tournament fees on behalf of the team, provides information on the revenues and expenditures to allow the executive to make decisions that benefit the financial health of the team.
Treasurer – Ann Jenkin and Bridget Kivell
Travel tournament Coordinators recruit players for our away tournaments, collect fees, arrange accomodation and liase with the organizers of the tournaments to arrange playing schedules.
Travel Tournaments Coordinators- Barb Robertson (Creston), Kari Kuznecov and Tracy McCallum (Kaslo ), Holly Jenkin (Grand Forks ) Smokette Round up – TBA.
The Smokette's game scheduler contacts other teams in the area to arrange games on our ice times, and on other teams ice times, She also arranges dates for Coaching and skills clinics.
Scheduler – Kari Kuznecov
Beverage Coordinator arranges the presence of ice cold beverages at a reasonable cost are available after every skate. If you have particualr requests, please have a word with her.
Beverage Coordinator – Barb Robertson
Webmaster and Communications coordinator posts all relavent schedules on our team website, www.smokettes.com, and sends out any special reminder or pertainent e-mails through the email@example.com address.
Web Master - Divana Whitley
Smokette's Tournament Coordinator oversees the overall progress and requirements for the Annual Smokettes Round up. This includes recruiting and developing a tournament committee to manage the major logistical items, as per the Smokette's Rossland Round Up MOP. ( Manual of Operating Procedures )
Smokette's Tournament Coordinator – Janice Nightingale
Charitable Giving Team reviews and presents any community charitalbe giving opportunities for the team, coordinating with the treasurer and other executive of team members. They also facilitate media and community recognition for the charitable work the team does.
Charitable Giving Team - Kathleen Kandborg, Bridgit Kivell and Janicce Nightingale
Uniform and Equipment Manager maintains an inventory of jerseys for the team and dispenses sets to current players every year. Also collects and remits jersey deposits to players. The team owns a set of goalie equipment which the manager also makes availalbe when required.
Uniform and Equipment Manager – Carolyn Amatea
Once the Executive was formed, with the input of attending team members, we came to a consensus for a number of different things.
- Financial report and Commitments
The team received a financial report from the Treasurer, and we are currently well funded. There was some discussion of how much of a buffer to retain in our account to cover running and unexpected expenses. It was passed that the team would retain approximately one years ice fees and insurance as a reserve. So our numbers are:
Current Bank Balance October 2014 $14400.00
Profit generated by 2014 Tournament $4953.21
Revenue thru direct Donations for Carol $926.00
Previous Donation to Carol $1000.00
Expenses for Ice 2014-2015 season $7000.00
Balance after Expenses and Charitable donations ( see below ) $2974.00
2. Charitable donations for 2014-2015 Season:
Based on the recommendations of the Treasurer, and after discussion around the table, the charitable donations agreed upon for the 2014-2015 season are:
Carol Enns- $4426.00 ( $3500 +$926.00 ), in addition to $1000 already donated.
High School Scholarship-$500
Rotary Interact Youth-$500
Other charitable giving opportunities.? Please bring them to our attention.
3. Coaching and Skills clinics:
2014-2015 Coaching and Skills Clinics
November 8th, 10:30 am with Rob Wright
December 13th, 10:30am with Cary Fisher
January 10th, 6:30pm TBA.
Coaching and skills clinics will consist of ½ hour “chalk talk”, followed by 1 ¼ hours of ice time with an emphasis on game related skills. The clinics are free to current members of the Smokette's.
4. Bring a Buddy Skates:
Bring a buddy skates were seen as being very highly enjoyed by all. Buddy's play for free. A mixture of co-ed and women's buddy skates is the concensus. We ask that participants in bring a buddy skates be 19 yrs and older. If there is the demand, we will arrange a “family” skate to accommodate younger players.
5. Team communications:
To minimize the number of e-mails filling team member's in boxes, please send any communications to the team through the firstname.lastname@example.org address. Divana will moderate the discussion and make sure all relevent information is posted on the team website : www.smokettes.com
The executive will explore the purchase of another set of jerseys and socks this year, to meet the demand created by increased enrollment, and jersey depletion. The new jerseys will match the older set as closely as possible, for a seamless look to the Smokette Sisterhood. To reduce the depletion of jerseys, each team member will pay a cash deposit of $100 at the beginnning of the season, held by the uniform manager, and refunded when their jerseys are returned in the spring. The figure of $100 was decided by the approximate cost of replacing a set of jerseys.
- Goalie Fees
Goalies are an important part of the Smokette's team. In recognition of the speciality of the position played, and the additional expenses incurred by players to gear up to play goal, the Executive decided that goalies would pay ½ of the regular team fee, and play goal in tournaments for free.